question regarding US requirements for journaling public email (possible legislation?)

Ray Soucy rps at maine.edu
Thu Jan 5 12:39:44 CST 2012


If you search for "email archiving" instead of journaling you'll come
up with a lot more information.  It dates back to court rule changes
in 2006.

Most of it is hype because of [largely incorrect] articles like this
one (just one of the first hits):

http://www.itworld.com/security/55954/law-requires-email-archiving

It's really something that you would need a lawyer to give you an
answer on (I am not a lawyer, this is not legal advice, etc).

My [limited] understanding is that if you are required to disclose
whether or not you have any electronic document (including email)
requested as part of the discovery process.

If you do have it, you're required to produce it.

Since it being on some hard drive of an employee computer qualifies as
having it, many larger companies decided to archive centrally.  The
rules only require 7 years back (I think), so that's the amount of
time it's generally archived for.

TL;DR you're not required to archive email, but if you need to know
whether or not you have it if asked.

Again, my understanding here is pretty limited.  If anyone know for
certain feel free to chime in.




On Thu, Jan 5, 2012 at 12:54 PM, Eric J Esslinger <eesslinger at fpu-tn.com> wrote:
> Based on a some I have received off list it seems no-one has ever heard of such a proposal that has had any serious traction so I assume the gentleman was either mistaken, paranoid, or trying to pull a joke on me.
>
> Thank you for the responses everyone. You can now get back to your regularly scheduled regulatory headaches.
>
> __________________________
> Eric Esslinger
> Information Services Manager - Fayetteville Public Utilities
> http://www.fpu-tn.com/
> (931)433-1522 ext 165
>
>
>
>> -----Original Message-----
>> From: Eric J Esslinger [mailto:eesslinger at fpu-tn.com]
>> Sent: Thursday, January 05, 2012 9:57 AM
>> To: 'nanog at nanog.org'
>> Subject: question regarding US requirements for journaling
>> public email (possible legislation?)
>>
>>
>> Hope yall had an 'eventless' holiday. (I.e. no pages at 2 am
>> on a holiday morning). Sorry to drop what is possibly just
>> someone misunderstanding something or pulling my leg on the
>> list, but over the holidays I ran into one of my buddies that
>> is also a network admin type and he was griping about mail
>> journalling, which I already do for our corporate email
>> accounts. However, his discussion was in terms of all
>> customer email... Which I said was probably a bad thing to
>> do. His response was there is legislation being pushed in
>> both House and Senate that would require journalling for 2 or
>> 5 years, all mail passing through all of your mail servers.
>>
>> I've seen nothing, and my google fu has turned up nothing
>> other than corporate requirements, so I ask here. Has anyone
>> heard of such a bill working it's way through either side of congress?
>>
>> (I am speaking specifically of full email journaling, not
>> just logs, which I do archive for significant amounts of time.)
>>
>> I also don't want to discuss the pros, cons, merits, costs,
>> goods, or evils of such a requirement, just wanted to know if
>> this is something I should be looking forward towards maybe
>> needing to implement.
>>
>> Thanks for your attention and may you have a low incident new
>> year. __________________________ Eric Esslinger Information
>> Services Manager - Fayetteville Public Utilities
>> http://www.fpu-tn.com/ (931)433-1522 ext 165
>>
>> This message may contain confidential and/or proprietary
>> information and is intended for the person/entity to whom it
>> was originally addressed. Any use by others is strictly prohibited.
>>
>>
>
> This message may contain confidential and/or proprietary information and is intended for the person/entity to whom it was originally addressed. Any use by others is strictly prohibited.
>



-- 
Ray Soucy

Epic Communications Specialist

Phone: +1 (207) 561-3526

Networkmaine, a Unit of the University of Maine System
http://www.networkmaine.net/



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